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Do you receive dozens/hundreds of emails a day?  Not spam email but actual email from customers, business aquaintances etc..?

If you do you probably have a hard time keeping them all organized.  Inevitably some of them will go unanswered and you willl lose sells, customers, important information, or worse.

I’ve written a quick article for disorganized Outlook users that could be very helpful especially if you receive a lot of important emails on a regular basis.

This may sound obvious to a lot of you but I have found that most people will read an email, which will cause it to show as READ in Outlook (indicated by the email changing from bold to unbold) but will move on and never respond to it. Most of us believe that we will come back later in the day and rescan all of our emails for the ones that we missed (which rarely happens if you are truly busy). Once the email shows as being read, it’s very likely that you will never read it again. I dont even want to venture at guessing how many lost customers, forgotten ideas, or general problems arise from unanswered emails.

One solution to this potentially catostrophic occurence is to make sure that you use the “mark as unread” feature in Outlook, in order to insure that the email is bolded.  In addition, outlook will usually show the # of unread emails next to the inbox folder in the folder list.  If you click on that number it will only show you all of the unread emails.  If you use that feature religously, you will never pass up an email again.  The lesson to learn is that you should always leave an email showing as “unread” until you actually plan on answering it.  Then on a regular basis you make it a task to have 0 unread emails.

Hope this helps some of you.